Service T&Cs for the MAN SimplePay service

  1. Subject
    1. These MAN Truck & Bus SE (“MAN T&B”) Service T&Cs govern the provision of the service described in Section 2 by MAN T&B to the user via the RIO platform operated by TB Digital Services GmbH (“TBDS”), Oskar-Schlemmer-Str. 19–21, 80807 Munich. They represent a stand-alone agreement in addition to the RIO Platform T&Cs already concluded between the user and TBDS.
    2. Unless otherwise expressly stipulated in these Service T&Cs, the provisions of the RIO Platform T&Cs already concluded between the user and TBDS shall apply to these Service T&Cs. The terms defined in the RIO Platform T&Cs shall also apply to these Service T&Cs.
    3. The Service T&Cs shall be agreed via the RIO platform in accordance with the provisions from Section 2.2 of the RIO Platform T&Cs.
    4. Once the respective vehicle has been set up in the RIO administration area on the RIO platform, the user must click on the appropriate button in the Marketplace of the RIO platform in order to purchase MAN SimplePay for the selected vehicle. The user must confirm these Service T&Cs and the service specification for MAN SimplePay, when activating the product. However, clicking on the buttons during the ordering process does not constitute a contract with MAN T&B; rather, it involves the submission of an offer by the user. The contract covering the MAN SimplePay service shall not come into force until acceptance is confirmed by MAN T&B (the user shall be informed in writing, via email or on the RIO platform). In addition, following the submission of an order by the user and prior to acceptance of that order by MAN T&B, the latter shall reserve the right to perform credit checks, sanction list checks and VAT ID checks with regard to the user. MAN T&B also reserves the right to perform a VAT ID check, credit check and/or sanction list check at regular intervals following acceptance of the offer.
    5. Use of the service shall be subject to there being no impediments to fulfilment as a result of national or international provisions, particularly export control regulations or embargoes or other such legal restrictions. The user shall undertake to provide all information and documents that are required for the use of the service. Any delays resulting from export checks or approval procedures shall result in the temporary suspension of the service. In the event that the necessary approvals are not granted, the Service T&Cs shall be deemed to have not been concluded; claims for compensation in this regard and in connection with missed deadlines as referred to above shall be excluded.
    6. This service is provided exclusively for companies within the meaning of Section 14 of the German Civil Code (BGB), i.e. for natural or legal persons or partnerships with legal capacity who, when concluding a legal transaction, act in the exercise of their commercial or independent professional activity.
    7. Section 312i(1) sentence (1) numbers (1)-(3) and Section 312i(1) sentence (2) of the German Civil Code shall not apply with regard to the conclusion of these service T&Cs.
  2. MAN T&B service and technical requirements
    1. MAN T&B shall provide the user with the following MAN T&B services during the term of these Service T&Cs:

      Designation

      Brief description

      MAN SimplePay

      MAN SimplePay is a multi-brand platform in which fleet customers can store fuel/service cards digitally and assign them to a vehicle. The user-friendly overview on the RIO platform summarises all operating costs, including fuel, parking, truck washing or repair and maintenance. MAN SimplePay can also be used to speed up the processing of breakdown cases by automatically approving costs. The MAN SimplePay digital service is compatible with mixed fleets and thus creates transparency about the operating costs of the entire fleet.

      In addition, services provided by various partner companies in connection with the daily operation of a vehicle (e.g. repair and maintenance, parking) that are integrated into MAN SimplePay can be purchased per vehicle via MAN SimplePay ("Partner services") and paid for digitally with a fuel/service card.

    2. The latest version of the detailed service specification for the MAN SimplePay service and the corresponding prices can be found in the marketplace of the RIO platform at https://rio.cloud; the service specification can also be downloaded from there.
    3. The availability of the RIO platform for the MAN T&B services to be provided via the platform is determined in accordance with Section 3.2 of the RIO Platform T&Cs.
    4. Partner services that can be booked via MAN SimplePay, including those of the card issuers (such as UTA), are not subject to these Service T&Cs and are subject to the respectively applicable terms and conditions of the partners.
    5. The MAN SimplePay user interface can be accessed by the user via a web portal at simplepay.rio.cloud. The user must ensure that the technical requirements necessary for the use of the web portal are met and must bear any associated costs.
    6. The drivers of the vehicle registered for MAN SimplePay and used by the user can access certain functions of MAN SimplePay either via the MAN Driver App, a free mobile application subject to the corresponding General Terms and Conditions of the MAN Driver App ("MAN Driver App T&Cs") or, in the case of MAN vehicles only, via the In-Truck App of the infotainment system (MMT). The user must ensure that the drivers they deploy always select the correct vehicle in the MAN Driver App if several vehicles are assigned to them on the RIO platform.
    7. Important note: With regard to data protection requirements, we expressly refer to Section 8 of the platform T&Cs (and, if applicable, Section 1.3. of the MAN Driver App T&Cs). The User shall remain responsible under data privacy law for data processing within the scope of the commissioned data processing activities by TBDS. Additionally, the User guarantees that it shall be permissible to process the personal data of the data subjects (driver and other persons if necessary). This includes the User's duty to fully inform the data subjects and encompasses the establishment of a legal basis under data privacy law.
    8. The following provisions for the purposes of these Service T&Cs are added to the contractual data processing agreed under the RIO Platform T&Cs: The data protection declaration for MAN SimplePay, which can be viewed at simplepay.rio.cloud, applies. The user authorises MAN T&B and TBDS to disclose data required for the provision of the MAN SimplePay service and the partner services to the partners who provide the partner services selected by the user. This is data that is required for the provision of services and payment transactions in connection with the daily operation of a vehicle, such as GPS position, mileage, VIN data, customer contact data. In particular, the user agrees that the respective card issuer (such as UTA) will receive the transaction data of the respective stored card from MAN T&B. MAN T&B also receives customer data from the respective card issuers of the stored cards.
  3. Fees
    1. The fee payable for the MAN SimplePay service shall be based on the rates listed on the platform at https://rio.cloudand shall be subject to statutory value-added tax (VAT). For months in which a service was contracted for only a portion of the month, the fee shall be charged pro rata temporis.
    2. The user must pay the fee to the payment service provider specified in Section 4.2 of the RIO Platform T&Cs upon MAN T&B issuing the invoice. This payment shall fulfil the user’s obligation vis-à-vis MAN T&B.
    3. If the user is in default of payment despite previous appropriate written warnings from MAN T&B, the latter may, subject to further advance notice of at least one (1) week, suspend its provision of the service under these Service GTC until payment is received.
    4. The prices and the aforementioned fees do not include statutory value-added tax (VAT) or comparable taxes. Taxes of this nature shall be charged to the user by MAN T&B in addition to the agreed fees.
    5. In the event that a reverse charge mechanism or a comparable simplification method is to be used (according to which the recipient of the supply or the service is obliged to submit a self-declaration or to deduct value-added tax or comparable taxes), the user must perform the self-declaration or submit the tax deduction to the competent tax authority within the prescribed period. In the event that a mechanism of this nature is to be used on an optional basis, the Parties shall agree upon the application of that mechanism. Irrespective of this, the prices and fees shall, in both cases, be calculated without value-added tax or comparable taxes, and payments made by the user to MAN T&B shall be equal to the contractually agreed price without any deductions.
    6. The user and MAN T&B shall each be responsible for their own income taxes based on their respective earnings.
    7. The prices and the aforementioned fees shall be understood to be exclusive of withholding tax or comparable taxes. Should the fee be subject to statutory withholding tax, the user shall not be permitted to withhold the corresponding deductions, in accordance with the law of the country in which it is based, from the payment made to MAN T&B. In addition to the payment of the agreed fee to MAN T&B, the user must pay taxes of this nature from their own account to the appropriate authorities on behalf of MAN T&B.
    8. Should a Double Taxation Convention (“DTC”) exist between the countries in which MAN T&B and the user are based, the user shall be permitted to pay the maximum withholding tax contribution provided for in the applicable DTC to the appropriate authorities, provided the conditions for a reduction in withholding tax (where applicable to zero) are met. The user shall be responsible for fulfilling the formal requirements for a reduction in withholding tax (where applicable to zero). Upon conclusion of an agreement, MAN T&B shall provide the user with a tax residence certificate.
    9. The user undertakes to provide MAN T&B with official proof of the tax paid on behalf of MAN T&B and to provide such proof immediately and without a request having to be made in that regard. In the event that official proof is not provided or is provided late, the user must hold MAN T&B harmless with regard to any loss or damage resulting from the failure to provide proof or the late submission of that proof.
    10. The use of the remuneration to be paid for the partner services bookable via MAN SimplePay is subject to the respective provisions of the partner's terms and conditions or the contractual provisions agreed between the user and the respective partner. Section 4 of the RIO T&Cs shall not apply to the remuneration of partner services.
  4. Changes
    1. Changes to the Service GTC require the agreement of both parties, unless otherwise stipulated in this section ‎4.
    2. As part of its provision of the services, MAN T&B may make appropriate technical modifications, particularly to the extent that these are necessary to improve functionality or comply with legal requirements.
    3. As part of its provision of the services, MAN T&B may also make changes to the content, provided this does not reduce the range of services for the user with regard to their use of the service and provided the user has not objected to that change in accordance with Section ‎4.4.
    4. The user shall be notified in text form of reasonable changes to the provision of the services and appropriate price increases and shall be given the opportunity to object to any change within six (6) weeks. If no objection is made (in writing or by e-mail) to a reasonable change to a service/increase in fees within this six (6) week period, the modification to the service/increase in fees shall be deemed to have been accepted, provided the user was made aware of this legal consequence when they were notified of the change. Should the user object to a change to a service/price increase, MAN T&B shall be entitled to immediately terminate the Service T&Cs vis-à-vis the user; in addition, the user shall be entitled to effect the ordinary termination of the Service T&Cs at any time or to deactivate MAN SimplePay on the RIO platform.
  5. Warranty and liability
    1. Warranty
      1. The user shall inform MAN T&B immediately in the event of a fault with the service. MAN T&B shall rectify any faults with the service within a reasonable period of time. Should the rectification of a fault within a reasonable period of time fail on two (2) occasions, the user shall be entitled to effect the extraordinary termination of these Service T&Cs.

        Other claims by the user shall be governed in accordance with Section ‎2.
      2. Claims for defects are excluded, provided the cause lies with the user or one of the user's vicarious agents.
    2. Liability
      1. MAN T&B shall only be liable for loss or damage resulting from ordinary negligence on the part of MAN T&B or its vicarious agents if a cardinal obligation has been breached. Cardinal obligations are essential contractual obligations that ensure due implementation of the contract in the first place and the observance of which the user has relied upon and was entitled to do.
      2. In the event of a breach of these cardinal obligations caused by ordinary negligence, MAN T&B’s liability shall be limited to typically foreseeable loss or damage, though to a maximum of 100% of the annual fee. Otherwise, MAN T&B’s liability for ordinary negligence is excluded.
    3. Other exclusions
      1. MAN T&B shall not be liable for the proper condition of vehicles belonging to the user for which the services are being provided. The services are intended solely to provide support to the user; responsibility for complying with legislation and for the use and condition of the vehicles shall remain with the owner or the driver. The provision of RIO Boxes and/or RIO transmitter units and/or CM4/TBM3 and/or the MAN Driver app shall not form an integral part of these Service T&Cs. No warranty shall be provided and/or no liability assumed under the terms of these service T&Cs in this regard.
      2. Accordingly, no warranty shall be provided and/or no liability accepted under the terms of these Service T&Cs for defective services (particularly for missing or incorrect data) and/or for damage resulting from malfunctions and/or breakdowns of vehicles, RIO boxes and/or RIO transmitter units and/or CM4/TBM3 and/or the MAN Driver App and/or due to incorrect data input by the user or the driver and/or incorrect data transmission of the partner.
      3. In addition, no warranty shall be provided and/or no liability assumed under these Service T&Cs for partner services and/or damage resulting from malfunctions and/or failures of partner services.
  6. Term and termination
    1. Term
      These Service T&Cs are concluded for an indefinite period or for a specific fixed term (12 months). The user selects the term via the booking process of the TBDS Service in the RIO Marketplace. The service may  be terminated in accordance with Section 6.2.
    2. Termination
      1. If these Service T&Cs have been agreed with an indefinite term, the user may effect ordinary termination of these Service T&Cs at any time without notice to MAN T&B; termination may also be effected by deactivation on the RIO platform by the user. If an indefinite term has been agreed, MAN T&B may terminate the Service GTC by giving three (3) months' notice to the end of the month.
      2. If these Service GTC have been agreed for a specific fixed term, ordinary termination of these Service GTC by the user during the term of use is excluded. Even deactivation on the RIO platform by the user does not release them from their obligation to pay MAN T&B.
      3. The right of termination for good cause shall remain unaffected for both parties. Important reasons for extraordinary termination by the user are, in particular, the sale of the vehicle on which a digital service with an active specific and fixed term is activated or any other change of owner or keeper or the immobilisation of the vehicle which has exceeded a period of six (6) months. The user’s obligation to pay shall remain until proof of the reason for termination is provided. Processing of the notice of termination may take up to three (3) working days.
      4. Termination of these Service T&Cs, for any reason whatsoever, shall not affect the RIO Platform T&Cs and, where applicable, other service T&Cs that have been entered into concerning other MAN T&B services. However, termination of the RIO Platform T&Cs, for any reason whatsoever, shall also terminate these Service T&Cs on the same termination date, provided that these have been agreed for an indefinite term; in the event that a specific fixed term has been agreed, Section 6.2.2 shall apply. The provision of the MAN T&B services under these Service GTC is dependent on the conclusion and continued applicability of the RIO Platform GTC.
    3. Data erasure
      MAN T&B undertakes to erase the user's data history after a grace period of thirty (30) days following the termination of these Service T&Cs. The grace period serves to avoid irretrievable data loss of the collected historical data in case of erroneous termination of a service by the user.
  7. Confidentiality
    1. MAN T&B and the user shall each undertake to refrain from disclosing confidential information regarding the other party and to only use such information for the purposes of implementing these Service T&Cs and for the objective they are intended to achieve. This obligation shall continue to exist for a period of three (3) years following the termination of the contract.
    2. The confidentiality requirements set out in section 7.1 shall not apply in the event that the confidential information (i) was already known to the other Party at the time that the service T&Cs were concluded, and evidence can be provided of this, or was disclosed at a later date by a third party without any breach of the confidentiality agreement having taken place, (ii) was already in the public domain at the time that the service T&Cs were concluded or entered into the public domain at a later date, provided this did not occur as a result of a breach of these service T&Cs, (iii) may be used by a Party with the prior consent of the other Party for purposes that are not covered by these service T&Cs, or (iv) must be disclosed as a result of a legal obligation or an order issued by a court or a public authority; where permissible and possible, the Party obliged to disclose the information must inform the other Party of this in advance and provide them with the opportunity to take action to prevent the disclosure.
  8. Other provisions
    1. In the event that the services become unavailable as a result of force majeure, MAN T&B shall be released from its obligation to ensure the availability of the services for the duration and within the scope of the impact of the force majeure event, provided MAN T&B has taken appropriate steps to prevent the consequences of this. Force majeure shall be understood to be any event over which MAN T&B has no influence and that fully or partially prevents MAN T&B from fulfilling its obligations; this includes fire damage, floods, strikes and lawful lockouts, as well as disruptions to operations for which it is not at fault or official decrees. This also includes failure of the RIO platform due to force majeure.

      MAN T&B shall immediately inform the user of the occurrence and resolution of a case of force majeure and shall make every effort to resolve the case of force majeure and to limit its impact as far as is possible.
    2. Should individual provisions of these Service GTC be or become invalid, either in whole or in part, this shall not affect the validity of the remaining provisions. The Parties shall agree to replace the invalid provision with an appropriate provision that most closely approximates to the sense and purpose thereof. Any loopholes in these Service T&Cs shall be closed accordingly.
    3. MAN T&B is entitled to transfer rights and/or obligations under these Service T&Cs, either in whole or in part, to companies which are affiliated with MAN T&B within the meaning of Sections 15 et seq. of the German Stock Corporation Act. The user is entitled to terminate these Service T&Cs in the event of a full transfer of all rights and obligations.
    4. The user is not entitled to transfer rights and/or obligations under these Service T&Cs, either in whole or in part, to third parties without the prior written consent of MAN T&B.
    5. Any modifications and supplements to these Service T&Cs must be made in writing. The same shall apply with regard to any agreement to cancel this requirement for written form.
    6. These Service T&Cs are available in the respective national languages of the countries; in the event of discrepancies, the original German version shall prevail.
    7. These Service T&Cs shall be subject to the law of the Federal Republic of Germany (with the exclusion of any conflict of laws). The exclusive place of jurisdiction for any disputes arising from or in connection with these Service T&Cs shall be Munich, Germany.

Last updated:

01.04.2025