Data protection

For applicants

1. General information

a) Information regarding data protection

When processing your personal data, the protection of your personal privacy rights is of the utmost concern to TB Digital Services GmbH (TBDS). TBDS is a subsidiary of TRATON SE. We process personal data collected during visits to our website in accordance with the legal provisions of the country in which the entity responsible for data processing is based. In addition, TB Digital Services GmbH  has undertaken to ensure comprehensive and uniform protection of personal data by means of a binding policy. This ensures a level of protection within TB Digital Services GmbH worldwide that is comparable to that in Germany and the European Union.

Moreover, our employees are obliged to keep confidential and also to safeguard any personal data made available to them.

b) Responsible party and contact person

The responsible party for your data pursuant to data protection legislation is TBDS.
Should you have any general questions, or questions related to data protection, please get in touch with the applicable contact person by e-mail: datenschutz@rio.cloud

Or get in touch by post:

TB Digital Services GmbH
Datenschutzbeauftragter/Data Protection Officer
Oskar-Schlemmer-Str. 19-21
80807 Munich, Germany

2. Information about RIO job vacancies

a) Careers page
This data protection notice informs you which, if any, personal data we collect, process and use when you visit our careers page.

“Personal data” means all information relating to an identified or identifiable natural person. A natural person is considered to be identifiable if they can be identified, directly or indirectly, in particular by reference to an identifier such as a name, identification number, location data, online identifier, or to one or more particular characteristics that are an expression of the physical, physiological, genetic, psychological, economic, cultural or social identity of this natural person.

The purpose of the careers page is to provide you with information about job vacancies within TBDS.

b) Collection of general information
When you access the careers page, information of a general nature is automatically collected. This information contains, for example, the type of web browser, the operating system used, the domain name of your Internet service provider, and other similar information. This only concerns information which does not permit conclusions about your person. This data is also generated during access to every other website on the Internet. This is therefore not a specific function of the careers page. Information of this kind is collected only in anonymised form and is evaluated by us statistically. The better we understand your preferences, the faster you can find the information you want on our website. Further and more detailed information on this can be found on our data protection page.

c) Collection and processing of personal data
Personal data is only collected if you provide it to us voluntarily, e.g. as part of registration.

d) Security
TBDS always uses technical and organisational security measures to protect your data against accidental or intentional tampering, loss, destruction, or access by unauthorised persons. Our security measures, such as data encryption, are regularly improved in line with technological developments.

e) Links to websites of other providers
Our website may contain links to websites of other providers. TBDS checked any webpages directly linked to its own site at the time the links were created and was satisfied that they were free of legal violations. However, TBDS has no influence of any kind on the content of linked webpages and is not able to monitor these on an ongoing basis. Therefore, TBDS assumes no liability for the content of linked webpages that have been modified after the links were created. This data privacy statement does not apply to the linked webpages of other providers.

f) Cookies
Information on the cookies used can be found on our cookies page.

3. Information about the RIO application process

a) Job vacancies and applications
You do not need to provide any personal data to simply find out about job vacancies. Only the data mentioned under point 2b) will be collected.

You can get an overview of the current vacancies via the careers page. On that page, you can select the individual vacancies to access the specific job description, which you can also download as a pdf. document.

If you would like to apply for a position or send us an unsolicited application, you will find information on this in the advertised vacancies.

Should you wish to send us an unsolicited application by e-mail, please use the following e-mail address: people@rio.cloud.

When we receive your application documents, we will assume that you have taken note of these data protection provisions, which apply to the RIO application process.

b) Legal basis for processing
The legal basis for the collection and processing of data is the use of your information by TBDS for its decision on the establishment of an employment relationship with you (Section 26 (1) Sentence 1 of the German Data Privacy Act (BDSG)).

c) Purpose limitation of the use and disclosure of personal data
We use your profile and application data exclusively for the selection process in connection with the vacant position(s).

Your data can also be viewed by affiliated companies and external service providers who provide and technically operate basic IT services such as e-mail applications and file servers. Data protection contracts have been concluded with these companies in order to ensure a high level of data protection.

d) Data storage and erasure
Your application data is required for a specific, very reasonable period of time to enable us to assert, exercise, or defend legal claims. We do this on the basis of Art. 17 (3) (e) GDPR.

Application documents are kept for a certain period of time, even after a rejection has been issued, in order to enable a defence, if necessary, against unfounded claims and claims for damages under the German General Equal Treatment Act (AGG). Claims based on a breach of the ban on discrimination in the context of an application must be asserted in writing within a period of two months after receipt of the rejection in accordance with Section 15 (4) AGG. A claim for compensation under Section 15 AGG must be brought within three months of the claim being made in writing in accordance with Section 61b (1) of the German Labour Court Act (ArbGG).

In order to allow for delays, for example due to absences, in the delivery of rejections and in the filing of claims or lawsuits, we keep applicant data for a further two months.

This means that the stored personal data will not be completely and irrevocably erased until six months after the rejection letter has been sent to the applicant.

The application data and documents of applicants who receive an acceptance will become part of their personnel file.

4. Your rights

You have the right to obtain information about the data that relates to you, and the right to correct your data. Provided that there are no statutory regulations to the contrary, you also have the right to have your data erased, the right to restrict the processing of your data, and the right to object to the processing of your data. Furthermore, you have the right to data portability.

If we process and/or share your personal data on the basis of consent, you have the right to withdraw the consent you have given. The legality of the data processing carried out with your consent until you withdraw it remains unaffected by your withdrawal of consent.

To withdraw your consent or exercise your rights in relation to your data, please contact people@rio.cloud.

In the event of complaints, users may also contact a data protection supervisory authority. In Bavaria, this is the Bavarian State Office for Data Protection Supervision (Bayerische Landesamt für Datenschutzaufsicht – BayLDA for short).

5. Disclaimer

In order to keep apace with the continuous development of the internet, TBDS may adapt this data protection information at any time while adhering to the provisions of data protection legislation.

Last updated: June 2021.